CASE STUDY

Transforming Data into Intelligence

Engagement and Trust through Executive Oversight and Tactical Execution

 

Introduction

Products are most valuable to both the supplier and reseller when they are positioned closest to the customers who want them. Forecasting models identify demand, but it is the effectiveness of the supply chain that optimally positions products for effective final-mile delivery.

When ordering online, customers are highly influenced by product availability and delivery options. Even if the options are satisfactory, changes in expectation after a purchase can impact how customers feel about their experience. In order to provide accurate availability and delivery information, we need visibility across the entire supply chain. This visibility allows us to make key logistical decisions and proactively keep our customers informed, setting realistic expectations.

Challenge

We have a blindspot in our supply chain because we do not provide ocean freight services. As a result, our suppliers need to use third-party ocean carriers to move their product from port to port. Not only does this limit access to shipping information, it complicates logistics for our suppliers and hinders their communication with us and inevitably our customers.

This blindspot also limits our ability to proactively optimize inventory in the event of an issue. For example, weather conditions can delay and/or alter ocean routes. Without timely access to this information, customers are left frustrated because they are not notified that their items are going to be delayed until it is too late. This negatively impacts their trust and future purchases.

If we receive weather information in a timely manner, we can proactively reposition inventory within our warehouse and delivery network, and provide a better experience for our customers by sending out early notifications to set expectations.

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Solution

There were a lot of moving parts to solve this problem. Data and infrastructure teams focused on the connectivity, availability, and coordination of third-party freight carriers. I worked with another designer to identify the needs of our suppliers, take inventory of documents and communication, and determine the impact on our current end-to-end supply chain journey.

Moderated interviews were conducted with 12 suppliers (4 top-tier, 4 mid-tier, and 4 long-tail) to understand their current process, pain points, and how we could provide an appealing service. We pulled the product and engineering teams together for a series of ideation sessions to create a design prototype we could test with our suppliers.

Their feedback to the prototype was consistent; there is too much information clouding the ability to make decisions. It was clear we needed a solution to the overwhelming amount of transactional data and communications involved. Information overload is not an uncommon challenge for enterprise applications in large data-driven companies. Many companies believe the more data they provide, the better the product. However the data in and of itself is not valuable. The data needs to be transformed to intelligence to become useful and engaging.

Through Our Research and Testing a Theme Emerged

Suppliers expressed the need for a balance between recommended actions and the context that led to the recommendations. We boiled this down to three needs the supplier valued most:

 

Show Us the Money

What is the current and potential revenue?
What is the health of our inventory?
How much inventory is proposed, in transit, and sellable?

Show Us the Current Orders

Where is our inventory?
What is the status of different routes and products?

Show Us Recommended Actions

Should we adjust the distribution of products in different induction warehouses to backfill repositioned inventory?
Do turns and target shipping dates need to be altered to accommodate for demand and delays?

 

These three needs formed the framework of our design which tested with resounding success!

Executive leadership was given the oversight they required, while operational teams were able to tactically solve problems on the ground (or the ocean in this case).

 

Benefit

Suppliers were not only happy that they would be able to consolidate and manage their supply chain logistics with us, they were excited that the addition of our ocean freight service would drastically reduce documentation and communications, provide end-to-end visibility to valuable assets, and proactively propose intelligent solutions to inventory and shipping issues in real time.

Result

The outcome of this solution and its benefits were seen in 3 areas:

  1. A greater percentage of our suppliers opted to have us manage their ocean freight

  2. Suppliers began routing more products through our warehouse and transportation network because it was more efficient and cost-effective

  3. Adding ocean freight management to our SaaS offerings allowed suppliers to use our service to fulfill orders with other resellers